OHS Officer

As part of the Occupational Health & Safety (OHS) team, the OHS Officer will provide essential operational support to ensure the smooth implementation of health and safety measures across the institute. Working closely with the OHS Specialist and the Biosafety Officer, S/He will focus on the execution of day-to-day health & safety activities, coordination and follow-up of improvements of the OHS system and contribute to administrative processes to ensure a compliant and safe working environment for all LIH employees and visitors.

Key Accountabilities

Operational Support

• Assist in the preparation, execution and follow-up of regular workplace safety inspections and audits.
• Contribute to the establishment of risk assessments (e.g. chemical, biological, ergonomic) and support their follow-up, including updating inventories and documentation.
• Help coordinate the application of preventive and protective measures as defined by the Head of OHS, OHS Officer, or Biosafety Officer.
• Participate in the deployment of safety signage, PPE (personal protective equipment), and (bio)safety-related materials (e.g. gloves, goggles, lab-specific items).
• Initiate and follow up on purchase orders related to OHS and biosafety supplies and services (e.g. PPE, signage, technical interventions).
• Track and process OHS-related invoices in coordination with the Finance and Procurement teams.
• Coordinate waste management activities (chemical, biological, general) with external certified providers and ensure proper segregation and documentation.
• Assist in organizing and following up on biosafety committee meetings and delegate activities.
• Assist in maintaining OHS and biosafety documentation and databases (e.g. inventory of hazardous materials, vaccination records, training logs, inspection reports).

Incident & Hazard Management

• Support documentation and reporting of OHS and biosafety incidents, accidents, and near misses.
• Help coordinate regulatory notifications and follow-ups in the scope of OHS activities, such as the use of biological or hazardous material (in collaboration with the Biosafety Officer), COMMODO INCOMMODO, waste reports, etc.
• Support the implementation of actions resulting from incident investigations.

Training & Communication

• Coordinate administration and logistics for internal and external OHS and biosafety-related training sessions, in cooperation with the Human Resources department (e.g. scheduling, attendance tracking, training certificates).
• Support internal communication campaigns to raise awareness of health and safety (e.g. posters, newsletters, intranet updates).
• Assist during drills, simulations, or emergency preparedness exercises.
• Maintain and organize OHS documentation according to legal requirements and internal procedures.
• Monitor inventories and tracking systems for safety equipment and materials (e.g. fire extinguishers, first aid kits).
• Liaise with internal stakeholders and external service providers for operational health and safety tasks.

Key Skills, Experience and Qualifications

Required

• Technical diploma (Bachelor, BTS, DUT, or equivalent) in Occupational Safety, Environment, Facilities Management, or a related discipline.  Knowledge of biology or biosafety would be an asset.
• First experience in a similar role in occupational health and safety or technical operations is an advantage.  Work experience in a laboratory environment and/or a regulated environment (e.g. ISO 9001 certified) is a plus.
• Understanding of Luxembourgish health and safety regulations and workplace safety practices.
• Comfortable using Microsoft Office and basic data tracking tools.
• Practical knowledge of safety procedures, tools, and personal protective equipment.
• Reliable, detail-oriented, and hands-on.
• Strong communication and teamwork skills.
• Able to prioritize and follow through on multiple operational tasks.
• Proactive and service-minded.
• Must speak and write French and English fluently.  Luxembourg and/or German are an asset.

Desirable

• First level Qualification as “Travailleur Désigné” recognized by Luxembourg authorities is a plus
• Experience in the implementation and maintenance of an occupational health & safety management system
• “Hands-on” capacities; i.e. being able to implement safety / security solutions on your own