Receptionist - SN0919

The Receptionist will mainly be responsible for: 1/Ensuring the proper functioning of the reception desk of the Luxembourg Institute of Health.; 2/ Carrying out various administrative and secretarial duties
84, rue Val Fleuri, Luxembourg L-1526, Luxembourg
07/11/2019 11:28:57
Key Accountabilities
  • Participate in the management of the presence / absence planning of receptionists.
  • Take care of the mail recording, the mail distribution and the correspondence in general.
  • Welcome in a polite and courteous manner any person (visitors and collaborators) who comes at the reception of LIH and take care of their request.
  • Answer phone calls in a polite and courteous way, transfer them to the relevant person or transfer messages by email in case of absence.
  • Organize the booking and the set-up of meeting rooms, beverages management, etc. with the secretariat of the general direction and/or department direction.
  • Follow up and manage the stock of office automation material according to the needs.
  • Take care of the reception desk and keep it clean and organized.
  • Provide administrative support to the oncology department when necessary. Actively manage parcel reception, delivery and return for the department 
KEY SKILLS, EXPERIENCE AND QUALIFICATIONS
  • Excellent relational skills, helpfulness, good listening skills, discretion.
  • Good concentration ability, precision, good organizational skills, meeting of deadlines, punctuality.
  • IT skills: Word, Excel, Outlook, PowerPoint, IE.
  • Languages skills: English, French or German (good oral and written command), Luxembourgish is an asset.

REF.: VD/REC0919/SN/ADM REC
2-year fixed-term contract, part-time (30h/week). start date : ASAP