Receptionist - MG0621

The Receptionist will mainly be responsible for: 1/  Ensuring the effective functioning of the reception desk of the Luxembourg Institute of Health; 2/ Carrying out miscellaneous administrative activities and basic secretarial duties.
1A-B, rue Thomas Edison, Strassen 1445, Luxembourg
04/06/2021 17:11:32
Key Accountabilities
  • Take care of mail recording,  mail distribution and correspondence in general.
  • Welcome in a polite and courteous manner any person (visitors and employees) who comes to the reception of LIH and take care of their requests.
  • Answer, screen and forward all incoming phone calls in a polite and courteous way, record and relay messages to the relevant person
  • Organize the booking and set-up of meeting rooms, beverages management etc.
  • Follow up and manage the stock of office automation material
  • Perform a variety of basic administrative and clerical tasks, a requested
  • Actively manage parcels’ reception (delivery and return).
  • Participate in the management of the presence/absence planning of receptionists.
  • Take care of the reception desk and keep it clean and organized.
KEY SKILLS, EXPERIENCE AND QUALIFICATIONS
  • Min. High school diploma with ideally 2 years of related experience.
  • Ability to demonstrate problem-solving, critical thinking, attention-to-detail and communication skills
  • Be able to multi-task in a fast-paced environment.
  • Ability to work cooperatively and collaboratively with others
  • Helpfulness, good listening skills, discretion.
  • Precision, meeting of deadlines, punctuality.
  • IT skills: Word, Excel, Outlook, PowerPoint…
  • Languages skills: French, English (good oral and written command), any knowledge of German and Luxembourgish is an asset.

REF.: VD/REC0621/MG/ADM REC
  2-year fixed-term contract- Full time - start date: immediate